Show Generation Z a photo of a fax machine and they will have no idea what they are looking at. In today’s digital age, fax machines have become relics of an era when mobile phones were the size of a brick and people walked around with pagers hanging on their belts. Since then, email, file sharing solutions, e-signature services and online collaboration tools have made it much faster and easier to share documents, reducing the need for traditional faxing.
And yet, as outdated as they may be, fax machines continue to be a persistent fixture in a large number of businesses. This is particularly the case in industries such as healthcare, financial services, government, and manufacturing. While these industries rely on them regularly, others keep them around only for the occasional document transmission.
Regardless of how often your business sends or receives a fax, the costs of analog faxing are becoming much too expensive and can vary dramatically. Some businesses pay up to $300/month for a single dedicated line, including associated tolls and long distance charges. This cost balloons when you take into account multiple lines across several locations. One of our clients reported paying $6,000 for 20 analog fax lines across 5 locations! And that doesn’t even include most of the additional, unpredictable costs associated with faxing.
All these hidden expenses of faxing have two things in common. The first one is that they are unpredictable. This forces businesses like yours to estimate (aka. guess) their faxing expenses instead of knowing exactly how much they will have to pay. Secondly, with modern technology at your fingertips at a fraction of the cost, all these expenses are a waste of company resources.
E-faxing is an easy way to provide your team with the ability to send and receive faxes without breaking the bank. E-fax lines cost as little as $19 per location, and include none of the hidden expenses of analog phone lines and outdated fax machines. With an e-faxing solution that sends and receives documents over an internet connection, your team can easily send and receive documents from any email account, eliminating the need for including hardware, toner, paper, or electricity in your budget.
With no physical fax machine in place, you no longer have to deal with any of the headaches of traditional faxing either, such as hardware maintenance, paper jams, busy signals or waiting by a fax machine. In addition, your team can send documents from anywhere and any device connected to the internet by simply using their email account, increasing their productivity on-the-go.
With advanced data encryption technology, e-faxing is also one of the most secure ways to transmit sensitive information, even in industries such as healthcare or finance. It safely transmits large files, such as patient forms, signatures, authorization forms and more. Every organization needs a safe and private tool for transferring confidential data and e-faxing provides an inexpensive solution to protect your organization.
S-NET’s e-faxing service costs as little as $19 per location and provides all the conveniences associated with cloud-based solutions.
What are you waiting for? Throw out your outdated fax machines and switch to e-faxing. Contact us to set up a complimentary consultation.